AI Email Assistant for Recruiters & Talent Teams
ReadandReply drafts every candidate email — first replies, interview confirmations, rejections — in your voice. Candidates get a warm, fast response. Your team gets their afternoons back.
Why this works
Recruiting email is relentless. For every role, you handle inbound applicants, agency CVs, candidate scheduling, hiring manager updates, interview confirmations, offer chase-ups, and the most awkward of all — rejection emails. Each of these is moderately important, time-sensitive, and individually small enough to feel skippable. So they pile up. And candidates feel ghosted.
ReadandReply reads each inbound email, understands where the candidate is in your process, and drafts a reply in your tone. It uses your scheduling links for interview bookings, your standard interview-prep notes, your role-specific rejection wording. You glance, send. The candidate gets a warm reply within minutes.
Candidate experience tracking suggests that recruiters who respond fastest land the best candidates — even if salary and brand are similar. ReadandReply makes 'fastest' your default state rather than a heroic act of inbox-bashing on a Friday afternoon.
What it does for you
Drafted replies, never auto-sent unless you choose. You stay in control of every email.
Inbound applicant replies
Drafts the first reply to a new applicant — confirming receipt, setting expectations on next steps, asking any missing screening questions.
Interview scheduling
Inserts your scheduling link, your time zone, your interview length, and your team's typical availability — without you typing it for the hundredth time.
Rejection emails that don't feel like rejections
Drafts kind, specific, useful rejection emails — referencing what the candidate did well and what didn't quite fit, in your team's tone.
Hiring manager updates
Summarises a week's candidate progress and drafts the email update your hiring manager actually wants — not a CRM data dump.
Offer follow-ups
Drafts the right follow-up tone when an offer is out and you're waiting — patient but not pushy, on the right cadence.
Multi-stage tracking
Knows whether the candidate is at first screen, panel, or final stage — so drafts use the right level of detail.
What this looks like day-to-day
A senior engineer applies on Sunday evening. By 9am Monday, ReadandReply has drafted a personal reply referencing the most relevant part of their CV, suggesting two screening-call slots that fit your typical Monday afternoons. They book one. Candidate impressed, recruiter never opened the application until later that day.
You decide to pass on a strong-but-not-quite-right candidate at panel stage. ReadandReply drafts a rejection that names what was impressive (their work on distributed systems), what didn't fit (the role tilts more toward product engineering), and offers to keep the door open for the right future role. You edit two lines, send. The candidate publicly praises your process on LinkedIn.
Your hiring manager hasn't heard about progress for the SRE role this week. ReadandReply drafts the update for you — three candidates active, two stages cleared, one offer extended, blockers and next steps. You glance, tweak, send. The hiring manager feels in the loop, you spent 90 seconds.
Where the time goes
Recruiters typically spend 30-40% of their week on candidate and stakeholder communication. The wins from ReadandReply tend to come in three places:
- Inbound first replies: minutes, not the next day. Candidates feel valued.
- Rejection backlog: the queue of 'I'll send those rejection emails later' just... disappears.
- Hiring manager updates: the email you used to dread on a Friday afternoon takes 90 seconds.
- Net result: recruiters report 4-6 hours/week reclaimed — directly translatable to more candidate calls.
Frequently asked questions
Does it integrate with Greenhouse, Workable, Lever, Ashby?
Yes. ReadandReply reads from your Gmail or Outlook and pulls context from the linked ATS record. Drafts can be saved as logged activity in the ATS once sent. Integrations exist for Greenhouse, Workable, Lever, Ashby, and Teamtailor.
Will rejection emails sound robotic?
Not if set up properly. The AI learns your team's tone from past rejections, and is specifically trained to be specific (cite what the candidate did well), kind, and useful (offer next steps if appropriate). Most candidates can't tell the difference and many comment on the quality of the rejection.
Does it handle multi-language?
Yes. If a candidate writes in French, German, Spanish or another supported language, ReadandReply drafts in that language at the same tone. Useful for international hiring.
What about regulated industries?
For finance, healthcare, or government recruiting where outbound communication has compliance review, you can configure ReadandReply as drafting-only (no auto-send). Drafts and originals are both auditable.
Is candidate data safe?
Yes. Email content is processed in line with GDPR. ReadandReply does not retain candidate emails or use them to train third-party AI. Standard data processing agreements available.
How much for a recruiting team?
Most in-house recruiting teams use the Pro plan (£79/month per seat). Agencies typically use Enterprise with multi-mailbox support and shared tone configs across recruiters. All plans include a 14-day free trial.
Try ReadandReply free for 14 days
No credit card. Works with Gmail and Outlook. Setup takes about 5 minutes.
Start free trial